Description
Job Description: Procurement & Operations Executive
Location: Delhi (Safdarjung Enclave)
Working Days: Monday to Friday
Experience: 3–4 Years
CTC: Up to 8 LPA
Employment Type: Full-time (On-site)
Preference: Female candidates | Immediate joiners | Delhi NCR-based
🎯 Role Overview
We are looking for a highly proactive Procurement & Operations Executive who will manage end-to-end procurement along with supporting administrative and HR coordination activities.
This role requires someone who can take ownership, manage vendors efficiently, and ensure timely availability of office assets, IT equipment, and operational resources while maintaining cost efficiency and compliance.
🔑 Key Responsibilities
🛒 Procurement & Vendor Management
Manage end-to-end procurement of IT assets, office supplies, and operational materials
Identify, evaluate, and onboard vendors (domestic & international – US/UK preferred)
Negotiate pricing, terms, and contracts to ensure cost-effective purchasing
Compare quotations and finalize vendors based on quality and cost
Track purchase orders, deliveries, and invoices
📦 Inventory & Asset Management
Maintain records of office assets, inventory, and procurement logs
Ensure proper tracking and allocation of IT equipment and materials
Monitor stock levels and handle replenishment planning
📊 Process & Compliance
Maintain documentation for audits and financial compliance
Work closely with finance for budget tracking and payment processing
Create procurement reports and cost-saving analysis
Implement and improve procurement SOPs and processes
🏢 Admin & Operations Support
Manage office administration and vendor coordination
Ensure smooth day-to-day operational support across teams
Handle logistics and coordination for multiple locations if required
👥 HR Coordination (Basic)
Support HR in onboarding logistics and coordination activities
Assist in general employee-related administrative tasks
👤 Candidate Profile
3–4 years of experience in procurement, operations, or admin roles
Experience in NGO / Education / Startup environment preferred
Exposure to IT asset procurement and vendor management
Experience with international vendors (US/UK) is a strong plus
Strong negotiation and stakeholder management skills
Proficient in Excel and tracking tools
Detail-oriented with strong documentation skills
Ability to multitask and work in a fast-paced environment
🚀 What We’re Looking For
Someone who takes ownership and works independently
Strong problem-solving and cost-optimization mindset
Ability to manage multiple vendors and deadlines
Comfortable handling urgent and last-minute requirements
❌ What Won’t Work
Pure HR-focused profiles without procurement experience
Candidates lacking vendor negotiation experience
Low ownership or dependency on constant supervision
Poor documentation or process discipline
⭐ Why Join Us
Opportunity to work in a mission-driven organization
Exposure to end-to-end operations and procurement
High ownership role with direct business impact
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